Academic Advising

• Background
• Office Hours
• Meeting with Students
• Curriculum Requirements
• Types of Courses
• Certificate Programs
• International Students
• Approving Your Advisees' Registrations
• Thesis Advising
• Electronic Thesis Web site

 Background

Advising is integral to CCT students' success as they progress in their graduate careers. The curriculum allows an incredible amount of flexibility in designing focused areas of study, so an advisor's guidance is key. Each Faculty Advisor has been assigned new student advisees and will also have advisees from the previous year(s). Assignments were made when possible according to student academic interest, and students can change advisors at any time with the approval of the new advisor. To change an advisor, students must complete an advisor change form (link) and obtain the signature of the new advisor. Your advisees need to meet with you at least once every semester hence forward during registration or pre-registration. You can ask them to make appointments directly with you or just set a time frame for them to stop by your office.

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Office Hours

Before each semester begins, please provide us with your office hours for that semester, or let us know if the office hours are by appointment. We will then post these on the CCT website for your students and advisees to reference when they need to meet with you for advising.

Midnight Mug Office Hours Program

The Midnight Mug Office Hours program provides free food and drink to all professors who hold their office hours in the Midnight Mug and to all of their students who attend the office hours session. Professors and TA's may make reservations by e-mailing The Corp.

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Meeting with Students

Students should already have a few courses in mind when they come to meet with you. You should not have to select courses for them. Rather, after speaking with them about their background and interests, you should suggest courses you feel would be most appropriate for them.

A list of all the CCT courses offered is on the CCT Web site under courses. All students should check explore.georgetown.edu to see if a course has any restrictions. Examples of restrictions are: Permission of professor needed; Prerequisite: PSYC 450; MBA students only. If a course has restrictions, a student has to meet these requirements to register for a course or be exempted from the restrictions by the professor teaching the course. A student will be denied if he or she registers for a course with restrictions without having the permission of the instructor. If a student has questions about the mechanics of getting permission to take a course, direct such questions to Heather Kerst.

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Curriculum Requirements

Please refer to the Curriculum page and the Student Manual for details on all CCT policies. These are both accessible on the CCT site.

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Types of Courses

Students typically enroll in classes that CCT courses. All CCT courses start with "CCTP" on the course listing. Students can register for cross-listed courses without special permission.  Students may take courses in other departments at Georgetown, as long as you feel that the course would enhance their curriculum and meet their academic interests. Language courses that are just for language instruction do not count for CCT credit.

Students can take up to two courses at a school through the Consortium of Universities. In addition, students can transfer up to three classes into CCT from other schools both international and U.S. ones. The school must be accredited, and the class must be graduate level as determined by that school (usually 500 and above). You must approve any of these types of courses by evaluating if they fit into your students interests and CCT curriculum.

Students must check the CCT Student Manual and the Graduate School Academic Rules and Regulations for rules on consortium classes, transfer classes, and taking courses in other departments at Georgetown.

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Certificate Programs

CCT students can pursue certificate programs, and with the exception of language courses, the courses for these programs count as both electives for CCT and toward the certificates.

Details on these certificates are on the Certificate Programs page of the CCT Web site.

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International Students

International students:

• Must be enrolled full-time (at least three courses each semester) each fall and spring semester, and they should plan their curricula accordingly.
• Should not enroll in many summer courses. If they do, they may need to take extra classes to be enrolled full-time each semester after that.

If you are asked by an international student about anything related to visa issues, refer them to the Office of International Programs: (202) 687-5867.

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Approving Your Advisees' Registrations

After you have met with your advisees and approved their courses, students will register for the courses online in Student Access+. Their course selections are kept in a holding pattern until you approve their courses online in Faculty Access+.

You should enter Faculty Access+ once every day or two during registration or pre-registration to approve your advisee's courses. If a student has registered for something you did not approve, you can e-mail the student via MyAccess and reject the registration to send it back to them for edits.

The UserId is your NetID. The password is the same as your NetID password.

1. Select Registration Services
2.  Follow prompts

You can view each student's transcript, as well, via Faculty Access+ if you want to see their past performance or courses. You can e-mail your advisees by selecting Current Advisee List.

Students can change their advisor at any time with the approval of the new advisor. They must complete the Advisor Change Form available online on the CCT Web site and obtain the signature of the new advisor. Once they submit this, I will change the advisor in the Registrar's system, so you can see your new advisee's requests in Faculty Access+.

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 Electronic Thesis Submission 

The Graduate School's Web site provides information on electronic thesis submission and guidelines. Electronic thesis submission is required by the graduate school.

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